Government as an Industry
Local and state governments have more in common with the average company than you might think. Just like a company, government agencies have HR departments, large amounts of paper, and the need for accounts payable processes. In fact, government sectors are the largest generators of paper in the United States. So, like other companies, government agencies can benefit enormously from document scanning and management.
Scanning paper files ensures adherence to HIPAA and the National Archives and Records Administration electronic records mandate, among others. Digital records can save time and money when it comes to mailroom functions, onboarding of new employees, and improve access to documents for remote teleworkers.
Government File Storage and Management Needs
The government keeps track of thousands of different types of documents that must be available for reference each day. Permits for municipalities take up space and are referenced frequently, and important drawings are often found within these permit files. Local and state governments are also responsible for the storage of birth, marriage, and death records, which require safekeeping for several years.
Other files include state unemployment claims, DMV records, police case files, board packets, and finance files. There is a considerable amount of paper to be processed, sorted, and stored – with little room for error. By scanning all of these records, each one of them becomes immediately accessible, more secure, and more easily processed.
Some document management systems even allow for the public to access records or make requests through a portal, saving even more time for your employees.
