About Datamation

1. pickup
To ensure the security and privacy of your records, files are picked up by a Datamation employee in a Datamation vehicle.

2. Receiving
Bar code labels are applied to all boxes to track the processing status and location of the files

3. Scan / capture
Microfilm/Microfiche are scanned on specialized equipment designed to scan film based media.

4. quality review
All scanned records are reviewed for accuracy, quality and complete file integrity. Microfiche media can be counted to reconcile scanning volumes.

5. indexing
File images are viewed and fields are keyed or automatically read from bar codes to create an index for subsequent access.

6. output
The final step is to output the images and index. Output options include formats for an imaging system, archive PDF or directly to a cloud based system.

1. workflow development
A flowchart diagram is created depicting the defined business process. This diagram is used to develop rules, routings, and steps for the workflow application.

2. Custom solutions
Specialized integrations and procedures can be created to enhance your systems productivity and efficiency. Examples include disparate systems that can now communicate and interface with each other as well as “image enablement’ of your application software.

3. training / support
We are invested in your success and provide system training and support to ensure the effective use of your imaging system. Our help desk is always on call to provide support when needed.

1. Boxing / Pickup
To ensure the security and privacy of your records, bound materials are picked up by a Datamation employee in a Datamation vehicle.

2. Receiving
Bar code labels are applied to all boxes to track the processing status and location of the files.

3. Scanning / capture
Books are scanned on specialized equipment designed to capture images from bound media.

4. quality review
All captured images are reviewed against the original media for accuracy, quality and complete file integrity.

5. indexing
If required, images are viewed and fields are keyed or automatically read from extracted text.

6. output
The final step is to output the images and run optical character recognition (OCR) if requested. Output options include formats for an imaging system, archive PDF, or directly to a cloud-based system.